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Baltic Recruitment are currently recruiting for a Purchase Ledger Assistant, joining our Client’s Finance team at their head office in Hartlepool to support the businesses continued success and growth.

Servicing a diverse customer base including agricultural, the armed forces, MOD, the emergency services, including Police, Fire and Rescue, Ambulance, councils, domestic homeowners and commercial customers.

Working for a dynamic company with ambition and are looking for a like-minded individual to join the Finance team in their newly renovated office space. This role will focus on control of the overhead and haulage purchase order system, posting of invoices, dealing with supplier queries, payment runs and reconciling month end statements. Working collaboratively as a team and everybody’s ideas are welcomed.

Purchase Ledger Assistant Main Duties & Responsibilities:

• Ensure all purchase orders and purchase invoices (transport, third party and overhead invoices) are authorised/processed by the month end cut off deadline and statements are reconciled with variances investigated and corrected.
• Posting of bulk fuel supplier invoices
• Posting and review of all invoices ensuring accurate GL codes are used at all times.
• Maintenance of the statement reconciliation tracker monthly.
• Weekly KPI reporting with responsibility for purchase ledger achieving targets.
• Reviewing efficiencies and implementing new controls & automation projects in the PL department ensuring smooth running.
• Responsibility for ensuring all non-Bulk invoices (Lightyear) are processed and approved to CODAS (accounts package) by the month end deadline.
• Responsibility to ensure all purchase invoices are passed for payment within credit terms.
• Respond to all supplier queries and disputes as required, maintain turnaround times on inbox & escalate where appropriate.
• Ensuring correct allocation of payments on supplier accounts.
• Ensure receipts are obtained for all credit card expenditure and that it is reconciled and posted correctly at month end and ensuring correct VAT rates have been applied to posting.
• Cover for the weekly payment run is prepared in its entirety for review by the Financial Controller by COB every Tuesday
• Responsible for updating the utilities tracker and truck repairs & maintenance tracker monthly.
• Responsible for updating the overheads contracts file and reviewing contracts in place and expiry dates. Evaluate value for money towards renewal date to ensure we are contracted to get the best value (price/service).
• Review of utility usage and tracking to ensure we can accurately report our carbon footprint in the year end accounts.
• Question all purchases and ensure we are not paying for services/goods we are not receiving.
• Ensuring any large invoices including VAT are signed off in good time for month end close.

Purchase Ledger Assistant Applicants:

• Highly motivated and driven and rises to new challenges
• Great communicator with all stakeholders that enjoys a team working environment
• Pro-active with a lot of initiative
• System savvy and can confidently use excel and bespoke systems quickly
• A competent learner who can hit the ground running
• Comfortable working in an office-based environment on a daily basis
• Professional, accurate and diligent attitude
• Positive can do attitude and focused to achieve tasks
• Thrives in a fast paced environment where speed and accuracy are both equally important
• Proven experience in purchase ledger roles
• Proven experience in supplier account reconciliation
• Experience and good knowledge of Excel (pivot tables, SUM etc) – essential
• Will also be expected to answer overflow calls from credit control and take customer payments or help with customer queries.
• AAT level 3 preferred but qualified by experience also accepted

Company Benefits:

• Holidays: 33 (including statutory)
• Pension: Company pension scheme
• Benefits: Death in service (from Day 1); health cash plan (after probationary period); annual discretionary company performance bonus; staff discounted fuel card; BUPA PMI (after 1 years’ service)

Salary is £24,000 to £26,000 (depending on experience). This is an urgent role with a start being early January to allow for a company handover. Working hours: Monday – Friday, 08:30 – 17:30, 1 hour unpaid lunch.

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